Wednesday, 18 April 2012

Managing your event risk before you risk your event - Part 1

Risk management is an important and integral part of the overall management of any event. The safety of participants, spectators and all those involved in organising and running the event should be paramount to the organisation of the event.

Over the next few weeks, we will be discussing the concepts of risk management and look forward to your comments and queries.

Introducing risk management
Risk management must always be considered before the selection of suppliers, staff and communication, as the risk profile will dictate these choices. Therefore, risk management results differ for each event.

Any company that thinks risk management is not important to events simply needs to recall some of the less than successful events in the past like the National Woman’s Day disaster or the Zoo Lake drowning. In each of these events, the event manager or the subcontractors hired by the event manager could have been held criminally and civilly liable for the results of the disaster that occurred.

You need to develop a risk management plan for your specific event, as one risk management plan does not fit all sizes. However all risk management plans have seven specific stages that may be more or less complex depending on the event:

1.            Establish context of event

2.            Identify risks and risk owners

3.            Analyse risks in respect of likelihood and consequence

4.            Evaluate options and treatment to reduce or remove high risks

5.            Implement and communicate risk management plan to stakeholders

6.            Monitor risk management process

7.            Evaluate success or failure

This forms the basis of the risk management manual, a living document that must be referred to throughout the event process. However, once you have done the first Risk Management plan, the next one becomes easier as the process becomes more understandable.

Next week – establishing context

Monday, 16 April 2012

Green scene is the place to be seen

Litha Communications is once again showing its commitment to sustainability and its dedication to the protection of the environment by participating in the South African Green Office Week campaign (GOW), which runs from 16-20 April 2012. The campaign began in the UK with a vision to encourage:
  • Organisations to start seeing themselves as Eco-friendly Workplaces and develop green office practices and policies 
  • Management to implement and maintain sustainable practices into their workplaces 
  • Workers to take a look at the daily routines and realize the economic benefits of reducing waste.
This year’s theme is “You make a difference” and the  company is taking it to heart with a  go green plan that will incorporate intense and top of mind new clean, green action each day.

Daily themes
Based on this year’s daily themes, the company plans to do the following:

·        Monday 16 April: Make a difference by finding more ways to save on printing- Printing on both sides of the paper. If you fail plant a tree for every 20 pages printed

·        Tuesday 17 April: make a difference by finding more ways to save on lighting- Switch lights off in offices and meeting rooms that are not being used.

·        Wednesday 18 April: Make a difference by finding ways to drive green- Go easy on the air conditioner as it uses more fuel.

·        Thursday 19 April: Make a difference by looking for ways to recycle more- Cut scrap paper and bull-clip it to use as a notepad or cut in quarters and use as post-it like notes

·        Friday 20 April: Make a difference by sharing a green tip with colleagues and clients- At the bottom of your emails include a green message such as: Think twice before you print this email.

“These are simple and quick tips that can reduce the carbon footprint we are creating, the idea of eco-living and green offices are not new concepts at Litha but we are glad to see this is becoming a global movement,” says Teresa Jenkins COO of Litha Communications

 “The greatest gift we can give to the children of the future is to take care of the present”- Unknown